Central Church in Centre Wellington

OFFICE ADMINISTRATOR JOB DESCRIPTION

Church Administrator

Full-time position

Central Church
7674 Colborne St. Elora ON

Central Church is a growing church that has deep roots within the community. It has a heart to serve the surrounding communities and be active in reaching out. We are prayerfully looking for a candidate to join our team and serve the church and community.

Having experience with Quick Book would be a plus, but is not required as the individual will be trained.

Fergus/Elora is located 20 minutes north of Guelph and is a growing community. It has the small town feel but with all the amenities. It is a beautiful community to live in.

If interested, please forward resumes to curtis.moore@centralchurch.life

Job Overview

To assist in the administrative and financial procedures of the church and its ministries.

General Church Administration: 40%
  • Reception duties – in person and via telephone.

  • Correspondence – letter and e-mail.

  • Pick up/drop-off mail at Elora Post Office; sort and distribute to staff.

  • Maintain church records of child dedications, water baptisms, weddings and funerals.

  • Maintain calendar of all church events.

  • Coordinate room rentals and usage.

  • Update Membership list as required.

  • Maintain accurate church family contact information.

  • Prepare Sunday service bulletins and liaison with community group re: folding.

  • Prepare posters and sign-up sheets for upcoming events as required.

  • Record Sunday attendance numbers.

  • Prepare agendas and required attachments for staff meetings and Board meetings.

  • Prepare Annual Report in advance of Annual Business Meeting.

  • Prepare Board nomination ballots.

  • Prepare required items for Nomination Committee meeting.

  • Prepare required items for Annual Business Meeting.

  • Assist staff and volunteers with preparation of documents, printing, photocopying, accessing supplies, etc.

  • Order offering envelopes for the upcoming year.

  • Purchase office supplies.

  • Purchase cleaning supplies, coffee/refreshment and event supplies.

  • Schedule grounds maintenance contracting, equipment rental and volunteers.

Bookkeeping: 45%
  • With a team of individuals, count and prepare bank deposit of weekly offerings.

  • Track and record account receivables for event registrations

  • Enter donations and receivables into Planning Center and QuickBooks software programs.

  • Enter accounts payable invoices, mileage expenses, and credit card purchase receipts; and issue payments using QuickBooks software.

  • Work with the Lead Pastor, Budget Committee and Board to prepare annual budget.

  • Reconcile monthly bank statements.

  • Issue monthly support cheques to National and District offices, and other mission organizations.

  • Prepare monthly payroll and pension plan remittances.

  • Maintain payroll records and issue pay cheques.

  • Prepare monthly financial statements for Board meetings.

  • Update Budget spreadsheets for departments; quarterly or as required.

  • Prepare year-end reports and documents for accountant audit.

  • Issue income tax receipts after year-end.

  • Issue T4 statements to employees after year-end.

  • Prepare and file required annual forms to Canada Revenue Agency, District and National offices.

  • Update bank signing authority and other documents as required.

  • Issue six-month giving statements to donors after June 30th.

  • Submit HST Refund application after June 30th and December 31st each year.

    Other Duties: 15%
  • Facilitate janitorial position. Coordinate volunteers for church maintenance.

  • Prepare and submit well water tests to lab every 3 months.

  • Purchase and prepare communion on the first Sunday of each month.

  • Prepare funeral service bulletins, order floral tributes and coordinate lunch preparations.

  • Purchase and distribute benevolent gifts (flowers, grocery gifts, memorial donations etc.)

  • Maintain list of building key-holders and alarm codes.

  • Schedule annual fire drill for a Sunday morning.

  • Coordinate and purchase food supplies for annual church family picnic.

  • Order burning permit from Township.

  • Set-up for Bible study groups and meetings.

  • Prepare coffee for Sunday morning service and Men’s Bible study group.

  • Coordinate decorating committee.

  • Help with opening and closing for events as required.